San Miguel de Salinas

THE MINUTES No. 22 OF THE ANNUAL GENERAL MEETING OF THE “RESIDENCIAL COSTA PARAISO-II”, COMMUNITY OF OWNERS SITUATED AT No. 10 C/ VEGA BAJA, SAN MIGUEL DE SALINAS, ALICANTE, ON TUESDAY, SEPTEMBER 19TH 2023.

ATTENDING: 28 OWNERS (17 PRESENT AND 11 PROXY VOTES). 

            The meeting was called to order at 17.00 pm on Tuesday, September 19^th, 2023. It was the second attempt as a quorum was not achieved in the first. The above mentioned owners met on the patio of the COSTA PARAISO-II Building for the Annual General Meeting of the Owners’ Community of COSTA PARAISO-II, with respect to the following Agenda: 

AGENDA

1. Management Report,
2. Approval, if granted, of the accounts of the financial year 2022/2023.
3. Budget for the financial year 2024/2025. Includes changes to cleaning rotation for the garage
4. Approval of the debtors list, actions to be taken.
5. Approval of pool and community cleaning 2 year contracts
6. Key/Lock box request Apt 2-19 external to building
7. Approval for additional key fobs to garage owners request space 9 & 10
8. Election of the Management Committee (New President, Committee members, Treasurer and Administrator).

9.         Any other future issues

10.       Date of the next meeting.

The President, Mrs. Donna Abrahams greeted all those present. As the outgoing president she said it has been interesting, harder than she thought, she has learned a lot and made many new friends. Now she wants to take a different role, as the treasurer and continue with the coffee mornings.  The meeting began with a reminder to those owners whose payments to the Community were not up-to-date that, whilst they could participate in the meeting, they did not have the right to vote (Article 15.2 of the Horizontal Property Law).

1.- Management Report The president took the floor to say that the management report had been circulated with the agenda to all the owners. There were no questions about the management report.

2.- Approval of accounts The president took the floor to ask if everyone had read the account and if there were any questions. There were no questions and the accounts were unanimously agreed.

3.- Approval of Budgets The proposed budgets for the financial year 2024-2025 had been sent to all owners with the agenda for the meeting. The president said it had been possible to propose a budget with no increase in the fees mainly due to the savings in electric after having signed new contracts and having changed the majority of lights to LED including those in the garage. The remaining lights at the Santa Teresa end of the building are to be replaced now we have successfully resolved a long-standing leak together with repair work to the ceilings. The budgets with no increase in the fees was also unanimously approved.

Then the president said that she wants to mention that the garage cleaning is now for six times a year, but this is due that it has been separated from the block cleaning and will be paid for by the garage budget and fees. The garages can now afford more cleaning and pay for it themselves. The cleaning will be done every second month and will start the first week in May. Previously owners have had to sweep the garages themselves in-between the twice annual clean.

Payment periods will still be April and October for Community Fees and April for Garage Fees.

4.- Approval of Debtors

The debtors’ lists for both the apartments and the garages, up to the date of September 20^th 2023, were then unanimously approved, and the president was authorised to sign power of attorney to any solicitor or barrister to carry out legal actions against these debtors. The debtors’ list is as follows:

B5 The administrator explained that the debt collector has asked for copies of the sentence between the bank and the owner, but this is private and the bank cannot hand these documents out. The community lawyer has said that if the community authorise him to approach the court to ask for these documents, he might be able to get these as the community is an interested part in this case. The community did authorise the solicitor to do this. The president said that a last attempt would be made to contact the owner and see if he does have any further information.

B17 The person who has inherited this property has recently reached out to join the Facebook page. We are hoping to open a dialogue regarding the inheritance that has not been legally accepted after the previous owner passed away.

5.- Approval of pool and community cleaning 2 year contracts

The president took the floor to explain that the contract has been split in three, one for the pool, one for the block cleaning and one for the garage cleaning. There have not been any complaints on the pool maintenance, only a few on the cleaning, mostly from owners that do not live here. The cleaning is done every fortnight so it is important to first check when the cleaning was done, there is a list in each entrance. It is normal that it is dirty if the cleaning is due in the next few days, but if you consider it to be dirty after the cleaning, please take photos to prove so that the committee can complain to the company. Please also take into account that sometimes there is red rain, or wind, and some of our corridors are open, so it might be dirty just after a cleaning as well.

The cleaning contracts were unanimously agreed.

6.-  Key/Lock box request Apt 2-19 external to building.

The president said she had been approached by the son of the owners of apt 2-19. The owners of the apartment need carers that comes every day, and it is difficult for them to gain access. She said that the committee decided that a key box just outside the front door of the apartment is OK, but they consider they cannot authorise a key box on the outside of the building without an agreement by the owners at the AGM as this has an impact on the security of the building. It was said that the community has always looked after the security in the building and feel like this will make it very easy to gain access to all the parts of the building. The president said that in the meanwhile there has been a lock box installed inside a balcony on phase IV. There were different comments; if anyone wants to get into the block they will anyway, if also people who rent out wants key boxes they can, that a key box might be better than 20 copies. The president said that the electrician has come up with another solution; to use the intercom system and that they have a fob inside the apartment they can press when the carer rings the bell. It was said that if the owner of the apartment is not able to open the door with the fob, they can always press the doorbell to another apartment and anyone will open the door.  It was also noted that the community and some individual homeowner’s insurance cover did not accept lock boxes.

After the debate it was unanimously agreed that the owners do not want a key box outside the building.

One owner also reminded the owners that it is important to wait and see that the entrance doors and garage door closes before you leave.

7.- Approval for additional key fobs to garage owners request space 9 & 10.

The president said that this had been asked for by Bruno, the owner of space 9 and 10. To be able to control the access it was decided when the new door was installed that there should only be one fob per space. But there are owners who need more than one, because they have got several cars, or owners who want to access the garage to take their bikes out when their car is used by somebody else. Most owners do only want one fob anyway, only two owners have actually asked for extra fobs. It was explained that the fobs have a serial number and can be blocked if misused, and they can only be ordered through the administrator and the company that installed the gate. The cost of the fob would be paid by the owner of the space.

It was unanimously agreed to authorise owners to have more than one fob only.

8. Election of the Management Committee (President, Vice President, committee members, treasurer and administrator).

The president took the floor to say that hopefully there would be a new president at the meeting. She said 2 years as Vice President and four years is enough as president, but she explained she is not leaving, she wants to continue as treasurer. She said she felt it will be better, new people have got new ideas and different ways to look at things. She said it is better to concentrate only on one issue and spread the working load between more people, and that this will benefit the community.

There was no vote against Mark Sullivan as the new president of the community.

A vote was taken on the rest of the management committee and the administrator and they were all unanimously elected.

The Management Committee is therefor as following:

President:                               Mr. Mark Sullivan                  (2-16)

Treasurer:                                Mrs. Donna Abrahams           (2-13)

Committee Members:             Mrs. Astrid de Waele             (2-22)

                                               Mrs. Elane Allsopp                (2-14)

                                               Mrs. Elizabeth Gray               (1-14) Petty Cash Handler

                                               Mr. Ian Townsley                   (B-22)

Administrator:                        Soluciones y Servicios Costa Blanca S.L.L. (represented by Catrine Bjørby)

The owners did thank Donna for all the work she has done for the community, and Donna did thank everybody that do anything for the community, there are so many people behind, people that do things that you can see and people know about, and many people do things that others never see.

She also said that it is important when owners have technicians or installers coming in to do work to make an appointment. Key holders might not always be available.

8.         Any other future issues.  

The president took the floor to explain that there are a few things to report in this point.

• There has been an incident in the pool, as you all know, and just for your information, the first quote for the repair was 250 Euros and we would have to empty the pool. The president did then contact Bob who has said he can do this with a scuba diver for 150 Euros. He did say he cannot promise how long it will last, if it will be a couple of years or until the next regrout. She said that it had been decided just to do it, and not take it through the insurance this time, as we have had lot of claims and the premium increases and the community can afford it.

• The president said that the electric circuit breakers have been renewed at Veja Baja end of the building. Now there are individual sections that make it easier to find a problem and if the circuit trips not all of the sections/floors trip together. The Santa Teresa end will be done soon, as due to the leak that has now been resolved it has not been done before. The Maestro Serrano end of the building will be completed in due course to complete the building upgrade.

• When people have builders in their apartments there has been complaints about the cleaning. Most builders do clean up after they finish, so please, wait to place a complaint until the work is completed, if it is not clean then, take photos and the committee will contact the owner.

• The owner of B7 has confirmed to the administrator that a gardener will come in and cut the tree.

• The president then gave the floor to Andy Fox, who is the new owner of apt 2-8. He said he wants to apply for a tourist license to rent the apartment out, and that he has been told by the Town Hall that he needs an authorisation from the community. He said they have not yet decided what they want to do with the apartment, but have thought that there are now hotels or very few other holiday rentals in San Miguel, and many owners when they have family visiting would like to have a place to rent. He promised to be conscious with who will stay in the apartment.

There were a few comments as regarding to complaints the president has received this summer due to noise, use of the pool etc. But it was said that this also happens when family and friends of the owners are coming out.

One owner said he already has a tourist license for his apartment although he is doing long term rental in the end. This has then set a precedence in the community, and the community cannot make any difference between owners, and the authorisation was granted.

A question was made if this can be discussed without being a point on the agenda and the administrator said yes, and in this case, it was only received yesterday, and as there is a precedence already, it just needs to state in the minutes.

Andy Fox did say that everybody knows where he is so if there should be a problem he can be contacted.

• It was explained that last year the president and the administrator wanted to put the reserve funds into a savings account. They were told at that time that the only option was a fund that would give 3% interests, but they were never able to transfer the funds to this account, because the bank said in the end the agreement had to be taken at the meeting and also a power of attorney from the notary. Now the bank has informed them that there is another option, a normal savings account in the bank, with 1% interest rate. This will also need an authorisation from the meeting.

It was unanimously agreed to open a savings account and transfer the reserve fund into this account.

9.         Date of the next meeting. The next meeting will take place on Tuesday September 24^th 2024

Before the meeting was brought to an end, the owners welcomed Mark Sullivan as the new president.

With no further matters to be discussed the President adjourned the meeting at 6.15 pm on the date that heads this document. I, as Acting-Secretary, swear that this is a true record.